Clean up your remote work environment
When you log into your computer at home, it should look and function exactly the same as it does in the office. There should be no additional logins or steps to get to the apps and data you need. In fact, if things are set up properly, logging into your network from any device should give you the exact same experience.
Simplify but upgrade your collaboration tools
Think about every time you download an app on your phone. It asks for permissions to access things like your photos, contacts, files, location etc. Business apps aren’t a lot different.
The SEC has specific requirements for you to archive communications regardless of how it’s done. So, if you’re using IM tools for example to share information that needs to be archived, then you need to ensure that your apps will allow for that. And it’s not just about the SEC requirements, it’s a best practice for your RIA to be able to create a paper trail for all the communications and file editing your team does. For example, if there are files shared with staff in a OneDrive folder, can you tell for certain what the latest version is, who edited it, or who downloaded it? Do you have an official record of recommendations made to a client via your IM app? Are all these files archived for the right period of time with the right level of security?
Move to enterprise-level security (it’s easier than you think)
Data loss happens in a lot of ways. Some of it is intentional, and some of it is accidental. Regardless, the results are the same and could be catastrophic. This is especially the case if the compromised data is private or sensitive in nature like social security numbers or banking information. Loss of this data could lose you clients and credibility and result in action from the SEC.
2. Are you using the latest advanced threat protection tools?
Today’s threat are a mix of highly sophisticated attacks and old but effective tactics. One of the most fundamental things you can do, is train your employees to recognize things like phishing or websites with malware. However, it’s also important for you, as a business, to do as much as possible to limit the possibility of those employees making an honest mistake. Modern, advanced tools help you close the door to most of today’s threats.